Birth Certificates

The Winnebago County Clerk issues only certified copies of birth records. If you were born in Winnebago County, your birth record is kept in our office.

You may obtain a certified copy of your birth certificate in person (with valid ID) at our office or through the mail by completing and mailing this form along with a copy of your driver's license or acceptable identification.  The cost is $17 for the first certified copy and $5 for each additional copy.

Or, for your convenience, you can process online requests here: Official Records Online  An additional fee is charged by Official Online Records for this service, and all major credit cards are accepted, including American Express, Discover, MasterCard or Visa.

You can do a preliminary search of records (pre-dating 2009) to verify that we have the record before you call Click Here or make a request through the ORO (Official Records Online) portal by clicking the link above or on logo below.

The only individuals that may purchase a birth record are the parents (if listed on the certificate), the individual whose name is on the certificate (must be 18 years or older), or a court-appointed representative (with appropriate papers).

Under Illinois State law (410 ILCS 535 - Vital Records Act) only specific individuals have legal acces to birth, death, or marriage certificates. Vital Records are not considered public information, nor are they subjet to the Freedom of Information Act. 

Visit the Winnebago County Clerk or mail the completed form along with payment to:

Winnebago County ClerkORO Button BirthDeathMarriage
404 Elm Street, Suite 104
Rockford, IL 61101

The office is open Monday - Friday, 8 a.m. to 5 p.m., except for major holidays.